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The Library appreciates and encourages donations of academic books and other library materials, as well as bequests, or gifts of money. Gifts and donations often present an effective way for the Library to add to its collections, especially in times of dwindling resources. However, it should be noted that gifts of books and library materials are not free, in that they take time to evaluate, process, and integrate into the collection, or conversely, to deem them inappropriate for the collection. The Library accepts gift materials only on the condition that it may determine the disposition of the items, whether they are added to the permanent collection or appropriately exchanged, donated, or discarded as necessary. Before accepting donations on behalf of the Library, staff members must be sure that the donor understands and agrees to this condition. The Library strongly encourages that donors give advance notification to the Library in terms of the type and number of items considered for donation. This kind of information allows the Collection Development Librarian to evaluate the collection before it arrives at the Library and to encourage or discourage the donor's generosity at the appropriate time. The Collection Development Librarian, with the assistance of the Acquisitions staff, evaluates gift collections and selects appropriate items for addition to the collection. The same criteria and guidelines applied to purchased acquisitions, in regards to content, format, and presentation, will be applied to gift materials. The Library will not make appraisals of gift materials for tax purposes. However, it will provide a count of hardcover and papercover books, a description of general subject areas, and an assessment of the condition of the materials. Gifts and donations will be recognized in writing by the Collection Development Librarian. In special cases, upon the donor's request, the Library will place bookplates in gift books and materials in honor of the donor.
Gifts of money will be used to supplement library collections, equipment, or services. Donors of monetary gifts may specify desired purposes for such funds, provided there is agreement through negotiation with the Dean of Library Services.
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